Competition Rules – Photo Competitions

Revised February 2020

Changes and updates were made to the rules in February 2020. Please read this document to ensure that you are aware of the changes and how they may affect your entries.

The competition rules are in place to ensure we have a fair and orderly process of accepting, judging and displaying images.

Set Subject Definitions:

  • Set Subject Definitions should be adhered to. Where there is a set subject, members should review the definition provided on the club website under the Subjects and Definitions Tab. If members are in doubt about the meaning of the definition, they can ask the Competition Steward or Committee for a more detailed explanation.

Rejection or non-display of an image:

  • In keeping with acceptable levels of image presentation and content, the FPC reserves the right not to display an image if its content is deemed to be of a sexual, violent, demeaning or defamatory subject matter. The image may be presented to the judge for scoring but FPC reserves the right to not display or project that image during the critique.

These conditions are not meant to restrict creativity and members are encouraged to utilize their skills to the fullest in creating photographic images. However, we are a family orientated club and ask members to respect that in their presentations.


The purpose of the Club providing photography competitions is two-fold;

  • To give members the opportunity of having their work regularly displayed to their peers and;
  • to encourage the improvement of standards through independent critique and evaluation of their work.

Members are asked to abide by these rules in the cause of good order and fairness to others.


Only a financial member of the Club may enter work in a Club Competition.

The exhibit shall be the original work of the Member, that is the photograph or photographs that make up the image will be:

  • captured by the entrant as will be,
  • any subsequent image editing or software manipulation.

Printing of entrants finished digital file, or photographic negative is permissible by commercial or outside printing provided the image is not edited or changed in that process.

All work submitted must be not older than 2 years and reflect the work currently being produced by the maker. This has been increased to 3 years for 2021 due to Covid restrictions in 2020.

Any particular work can be entered once into a monthly Open competition and once into a Set subject. This means an image can be entered a maximum of twice in the monthly competitions. Also, any image can be re-entered into the End Of Year competition.

  • Any work that scores 14/15 during the year SHALL NOT be re-entered to monthly competitions
  • However, but CAN BE entered into End of Year Competition.

Re-Editing of Work

  • Colour images may be resubmitted as monochrome once only. Likewise, monochrome images may also be resubmitted as colour once only.
  • Re-cropping and then resubmitting an image is permitted once only
  • Renaming and then resubmitting an image as a different image is not permitted
  • A substantially reworked image of a previous version will be eligible for entry at the discretion of the Competition Steward and once only in any single segment.

NOTE: The Competition Steward may reject a work that has previously been entered in a particular category.


All Printworks shall bear the following information:

  • the club members competition number
  • Month
  • a short descriptive title of 30 characters’ maximum
  • Set or Open subject selected
  • Colour or Mono selected
  • Regular or Advanced grade selected
  • Digital files names will be as follows Title_of_Image
  • In the case of entries to competitions outside the club, the labelling will be required to conform to the rules of the organising body.
  • All prints shall be mounted, with details outlined above fixed to the REAR TOP LEFT-HAND CORNER of the mount as per the following illustration:

BACK OF MOUNT BOARD Place Club Competition Sticker in the REAR TOP LEFT-HAND CORNER


There will be four categories of entry for photographic images “Regular” and “Advanced”.

They are prints in colour or monochrome and digital images in colour or monochrome.

4.1 Colour Prints “Regular” will be a minimum of 15 x 10 cm (6″ x 4″) print size in either dimension. Prints can be mounted or loose.

4.2 Colour Prints “Advanced” will be a minimum of 20 x 25 cm (8″ x 10″) print size in either dimension. Prints must be presented in a 40 x 50 cm (16″ x 20″) mount.

4.3 Monochrome Prints “Regular” will be a minimum of 15 x 10 cm (6″ x 4″) print size in either dimension. Prints can be mounted or loose. A Monochrome Print includes prints that have been toned in a single hue. It does not include a split-tone or a selective colour work.

4.4 Monochrome Prints “Advanced” will be a minimum of 20 x 25 cm (8″ x 10″) print size in either dimension. Prints must be presented in a 40 x 50 cm (16″ x 20″) mount. A Monochrome Print includes prints that have been toned in a single hue. It does not include a split-tone or a selective colour work.

NOTE: Commercial matt cutting may produce a matt size fractionally less than 40cm x 50cm, these will be accepted.

These requirements have been made to ensure that entries are presented effectively and that the chance of damage during handling is kept to a minimum.

    • All prints from “Advanced” must be presented in a matt board plus a backing sheet
    • Prints should also be matted to protect the surface from abrasion during handling.
    • Prints from “Regular” will be accepted without matting and these will be mounted on a temporary matt board for display on judging night.
    • The print mount plus matte thickness shall not exceed 4 mm.
    • All prints submitted to club competitions must also be submitted to the club as digital images.
    • These digital images will be used for projection on the judging night.
    • These digital images may be used on the club website and newsletter for public display and club promotion.
    • The size and name of digital images should be the same as described below for Digital Images and be submitted by the due date

4.5 Digital Files – Colour and Monochrome

    • All Digital files for the competition should be produced as a maximum 1920 horizontal x 1080 vertical pixels in size, with a maximum file size of 2000KB (2MB) at 300DPI. The resolution size of 1920 x 1080 is the recommended size for all digital images.
    • Members wanting information on how to size their images to the preferred size should consult the document on the web site Resizing Digital Images
    • Monochrome digital images should be toned in a single hue. It does not include a split-tone or a selective colour work.

4.6 321 A/V Files

This year there will be a 321 A/V (Audio Visual) competition. The subject is Open and the A/V must have a maximum duration of 3 minutes and 21 seconds (201 seconds), with no minimum running time. The resolution must be 1920 horizontal x 1080 vertical pixels. Images must be the authors’ work. Audio is optional but preferred, if used, there must be an acknowledgement of the source, artist and title. Recorded video sequences can be included but must not exceed 20% of the total video running time. There will be both “Regular” and “Advanced” sections.

4.7 Acceptance / Rejection of images or A/Vs

The Competition Steward may reject an entry

    • where the dimensions do not conform to these rules or
    • where the integrity of a print mount has the potential to damage other works.
    • that does not comply with the Set Subject Definition.

The Competition Steward may also refer an entry to the committee where the subject may be of concern; the committee’s decision on image inclusion will be final.

4.8 Entry Sections – Regular and Advanced

Regular and Advanced members may enter images in Large Print and Projected Digital Image sections. Advanced members will be those who have achieved;

    • 3 or more acceptances in National or International Exhibitions, or
    • Have been awarded scores of 14 or more on 5 occasions in the preceding year’s club competitions or,
    • Are experienced photographers and consider themselves to be of advanced standard.

Following the End Of Year competition an assessment of members results will be prepared and those that fit the above will be promoted into the Advanced sections. Regular members who have achieved Acceptances in National or International Exhibitions must advise the club Competition Steward as soon as possible after that competition. All other members will remain in the Regular section until such time as one or more of the above criteria have been met. Members may opt out of the Advanced section only by agreement of the Competition Steward.


Unless otherwise determined by the Committee, club competitions will be held monthly, and the topics will include an Open and/or Set Subject each month.

Open Subject competitions will permit any subject within these guidelines.

The set subject competition will be to a topic defined and advertised in advance through the club newsletter. Guidelines to Set Subjects are published on the Club Website under the Competition > Subjects and Definitions.

Entries may be printed on any photographic medium provided that medium reproduces a photographic image, this may include photographic paper of any type, including metallic or canvas materials, any medium used must be able to render a photographic image made by the maker and be durable so that it can be handled and transported and displayed as part of the judging and critique process. Extraneous materials attached to an image are not permitted.


Members may enter a maximum of  FOUR (4) entries into any monthly competition, with no more than 3 entries in any section.

A maximum of 4 digital entries will be accepted.

All entries must be submitted through the Club Upload system.

On visiting the website, click login and enter your login information.

Select Competition Entry from the Competitions section of the menu.

With due notice, these limits may be varied by the decision of the Committee.


The upload system for entries closes the Thursday after judging night at 1 p.m. The upload system will then remain closed until Saturday morning at which time it will reopen for entries into the following month’s competition. For example, in February it would close on Thursday at 1 p.m. for all entries into the March competition. It would reopen on Saturday for entries into the following month’s competition, which would be April.


By submitting images or A/V files into club competitions you are giving the club the right to use any images or A/V files on the club website or for internal club screening. Members retain all copyright and ownership of these images or A/V files.


Members may enter a maximum a total of FOUR (4) entries into the End of Year Competition.

These can be up to 4 prints or 4 digitals as long as the combined maximum number of submitted images does not exceed 4.

The End of Year competition is an Open competition and any work previously entered during the year, including any new work, will be eligible.


10.1 AGGREGATE AWARD – (Best of 10 Award)

Awards will be made based on entries to competitions running from February to November, being 10 monthly competitions.

To qualify for the “Aggregate Award”, in any section, a minimum of 10 images in that section has to have been submitted throughout the year.

An average of the 10 highest scores in each section for the current year is used to determine who will win the following awards, being a total of 8 awards across the Regular and Advanced categories.

    • Large colour prints
    • Monochrome prints
    • Digital colour
    • Digital monochrome


Instead of the usual monthly competition in December, FPC have the End of Year Competition for members. This varies to the regular monthly scoring & critique offering a total of 8 awards, which are awarded to the images judged best in each section across the Regular and Advanced categories.

    • Large colour prints
    • Monochrome prints
    • Digital colour
    • Digital monochrome


Appropriate awards as approved by the committee each year.


Each work is to be judged on its merit and Judges will be requested to score out of a maximum of 15 points. Judges may award more than one 14/15 score in any category and will be asked to use the following criteria;

14-15Exceptional image technically and compositionally, in concept and originality
12-13An image of above-average quality in concept, composition and technique with no major technical faults.
10-11A sound image in concept, composition and technique but lacks the impact of the above categories.
8-9Significant deficiencies in technique, composition and subject selection.
0-7Does not meet the rules of entry.