Competition Rules

Photo Competitions
November 2019

As of November 2019, the competition rules have been altered to show changes to Entry Sections and number of images per section

The competition rules are in place to ensure we have a fair and orderly process of accepting, judging and displaying images.

Set Subject Definitions:

  •  Set Subject Definitions should be adhered to. Where there is a set subject, members should review the definition provided on the club website. If members are in doubt about the meaning of the definition, they can ask the Competition Steward or Committee for a more detailed explanation.

Rejection or non-display of an image:

  • In keeping with acceptable levels of image presentation and content, the FPC reserves the right not to display an image if its content is deemed to be of sexual, violent, demeaning or defamatory subject matter. The image may be presented to the judge for scoring but FPC reserves the right to not display or project that image during the critique.

These conditions are not meant to restrict creativity and members are encouraged to utilize their skills to the fullest in creating photographic images. However, we are a family orientated club and ask members to respect that in their presentations.


The purpose of the Club providing photography competitions is two-fold;

  • To give members the opportunity of having their work regularly displayed to their peers and;
  • to encourage improvement of standards through independent critique and evaluation of their work.

Members are asked to abide by these rules in the cause of good order and fairness to others.


Only a financial member of the Club may enter work in a Club Competition.
The exhibit shall be the original work of the Member, that is the photograph or photographs that make up the image will be:

  • captured by the entrant as will be,
  • any subsequent image editing or software manipulation.

Printing of an entrant’s finished digital file, or photographic negative is permissible by commercial or outside printing provided the image is not edited or changed in that process.
All printed work submitted must be not older than two (2) years and reflect the work currently being produced by the maker.

Any particular work can be entered Once into a Monthly Open competition and Once into a Set subject. This means an image can be entered a maximum of twice in the monthly competitions. In addition, any image can be re-entered into the End Of year competition.

  • Any work that scores 14/15 during the year SHALL NOT be re-entered to monthly competitions
  • However, but CAN BE entered into End of Year Competition.

Competition Rules Frankston Photographic Club — 2019

Re-Editing of Work

  • Colour images may be resubmitted as monochrome once only.
  • Re-cropping and then resubmitting an image is permitted once only
  • Renaming and then resubmitting an image as a different image is not permitted
  • A substantially reworked image of a previous version will be eligible for entry at the discretion of the Competition Steward and once only in any single segment.

NOTE: The Competition Steward may reject a work that has previously been entered in a particular category.


All Printworks shall bear the following information:

  • the club member’s identification number
  • a short descriptive title of 30 characters’ maximum
  • Digital files names will be as follows Title_of_Image.jpg
  • In the case of entries to competitions outside the club, the labelling will be required to conform to the rules of the organising body.
  • All prints shall be mounted, with details outlined above fixed to the REAR TOP LEFT-HAND CORNER of the mount as per the following illustration:

BACK OF MOUNT BOARD Place Club Competition Sticker in Left Hand REAR CORNER


There will be four categories of entry for “Regular” and “Advanced”
Prints in colour and monochrome and digital images in colour and monochrome.

1. Colour Prints “Regular”
will be larger than 15 x 10 cm (6″ x 4″) print size in either dimension.

2. Colour Prints “Advanced”
will be larger than 20 x 25 cm (8″ x 10″) print size in either dimension.

3. Monochrome Prints “Regular”
will be larger than 15 x 10 cm (6″ x 4″) print size in either dimension.
A Monochrome Print includes prints that have been toned in a single hue. It does not include a split-tone or a selective colour work.

4. Monochrome Prints “Advanced”
will be larger than 20 x 25 cm (8″ x 10″) print size in either dimension.
A Monochrome Print includes prints that have been toned in a single hue. It does not include a split-tone or a selective colour work.
Prints must be presented in a 40 x 50 cm (16” x 20”) mount

NOTE: Commercial matt cutting may produce a matt size fractionally less than 40cm x 50cm, these will be accepted.
These requirements have been made to ensure that entries are presented effectively and that the chance of damage during handling is kept to a minimum.

  • All prints from “Advanced” must be presented in a matt board plus a backing sheet
  • Prints should also be matted to protect the surface from abrasion during handling.
  • Prints from “Regular” will be accepted without matting and these will have a velcro dot applied to the back for displaying on judging night.
  • The print mount plus matte thickness shall not exceed 4 mm
  • All prints submitted to club competitions should also be submitted to the club as digital images.
  • These digital images will be used for projection on the judging night.
  • These digital images may be used on the club website and newsletter for public display and club promotion.
  • The size and name of digital images should be the same as described below for “Digital Images”, and be submitted by the due date

3. Digital Files
Colour and Monochrome

  • All Digital files for competition should be produced as a maximum 1920 horizontal x 1080 vertical pixels in size, with a maximum file size of 2000KB ( 2MB ) at 300DPI.
    The resolution size of 1920 x 1080 is recommended size for all digital images.
  • Members wanting information on how to size their images to the preferred size should consult the document on the web site “ Resizing Digital Images”
  • Monochrome digital images should be toned in a single hue. It does not include a split-tone or a selective colour work.

4. Acceptance / Rejection of images
The Competition Steward may reject an entry

  • where the dimensions do not conform to these rules or
  • where the integrity of a print mount has the potential to damage other works.
  • that does not comply with the Set Subject Definition.

The Competition Steward may also refer an entry to the committee where the subject may be of concern; the committee’s decision on image inclusion will be final.


Unless otherwise determined by the Committee, club competitions will be held monthly, and the topics will include an “Open” and “Set Subject” each month.
Open Subject competition will permit any subject within these guidelines.
Set Subject competition will be to a topic defined and advertised in advance through the club newsletter. Guidelines to Set Subjects are published on the Club Website.
Entries may be printed on any photographic medium provided that medium reproduces a photographic image, this may include photographic paper of any type, including metallic or canvas materials, any medium used must be able to render a photographic image made by the maker and be durable so that it can be handled and transported and displayed as part of the judging and critique process. Extraneous materials attached to an image are not permitted.


Members may enter a maximum of SIX (6) entries into any monthly competition, with no more than 3 entries in any subject (open and set subjects).

A maximum of digital entries will be accepted.

All entries must be submitted through the Club Upload system.
On visiting the website, click login and enter your login information.
Select “Competition Entry” from the Competitions section of the menu.
With due notice these limits may be varied by decision of the Committee.


Members may enter a maximum a total of SIX (6) entries into the End of Year Competition.
These can be up to 6 prints or 4 digital as long as the combined maximum number of submitted images does not exceed 6
There is no “set subject” for the End Of Year competition and any work previously entered during the year, including any new work will be eligible.



Awards will be made based on entries to competitions February to November, being 10 monthly competitions.
In order to qualify for the BEST OF 10 AWARDS, a minimum of 10 images per section has to be submitted throughout the year.
Each member’s points being best of 10 using all entry points for the current year in each section, are used to determine who will win the following awards being a total of 8 awards across Regular and Advanced categories.

  • Large colour prints
  • Monochrome prints
  • Digital colour
  • Digital monochrome


Best judged End of Year entry in each section is a total of 8 awards across Regular and Advanced categories.

  • Large colour prints
  • Monochrome prints
  • Digital colour
  • Digital monochrome


Appropriate awards as approved by the committee each year


Each work is to be judged on its own merit and Judges will be requested to score out of a maximum of 15 points. Judges may award more than one 14/15 score in any category and will be asked to use the following criteria;

14-15 Exceptional image technically and compositionally, in concept and originality
12-13 An image of above-average quality in concept, composition and technique with no major technical faults.
10-11 A basically sound image in concept, composition and technique but lacks the impact of the above categories.
8-9 Significant deficiencies in technique, composition and subject selection.
0-7 Does not meet rules of entry.